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Activities Periscolaires 2014-2015

Gregor Prajs
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The 2014/2015 exercise is the sixth under our stewardship, and the Federation is happy to have again taken the opportunity to introduce further significant developments. These are fully described on our website, where you can already find the full list of activities and the general terms and conditions. There is a direct link to the extracurricular activities site from the Parents’ Association main APEEEL2 site .

  1. INSCRIPTIONS

 In line with the policy recommendations from the General Assembly and the FAPEEEL statutes, priority access to the activities will be given to registered, paid-up members of the Parents’ Associations (APEEEL1 or APEEEL2).

For these registered, paid-up members, inscriptions will be possible from 8 a.m. on Monday 8th September 2014.

We will then open up the inscription to other interested parents on Monday 15th September at 8 a.m. and the lists will remain open until the courses are at full capacity.

  • For courses which are fully inscribed, we will operate a waiting list system.
  • Parents can inscribe their children to participate in an activity even if the child does not attend that school, so children from Lux I can attend Lux II activities and vice-versa.
  1. ENROLMENT PROCEDURE

All APEEEL1 and APEEEL2 members have been allocated a Personal Identification Code (PIC). This PIC should be entered when the inscription process starts. Please note: this PIC will only work for one e-mail address. A description of the enrolment procedure is available on the website under.

3. CONTENT

The list of activities has been reviewed this year, which means that the range and choices are slightly different. There is also a search facility on the web site, allowing activities to be filtered by schools (Lux I, Lux II); by type of activity (private lessons, group lessons); by day of the week and cycle. Additions include more individual music tuition lessons, theatre, languages, as well as a wider range of sports and dances.

A big effort has been made in order to propose as full a range of activities as possible on both school sites. As usual, the final offer in each location will depend on the number of inscriptions. Many prices are reduced in comparison to last year and there is no activity above the limit of 290 €.

  1. FOIRE DES ACTIVITES 

This year we organise a “foire des activités” of the 2 schools, which will take place on Saturday, the 20th of September at 10 a.m. in Lux 1, Kirchberg. The proposed activities which are not fully inscribed already will be presented by the different teachers.

  1. TRIAL

For activities which are not fully inscribed there may be a trial lesson, so that pupils can decide if they’re interested or not. To take part in it, the agreement of the teacher is necessary.

  1. TRANSFERS FROM CPE TO ACTIVITIES IN MAMER

After last year’s positive experience, we will continue our transfer service. Parents wishing to participate in it will need to register their child on our website when they enrol.

  1. WAITING AREA
  • Lux 1

The waiting area in Lux 1 school is in the cafeteria or at the entrance of the Secondary building. Parents whose children have activities in the Primary building can access directly the waiting room F112 in Primary.

  • Lux 2

The waiting area in Lux 2 school is on the basement of the Primary building.

Parents will need a badge to access school sites.

Please find the complete program of the extracurricular activities on our website

https://www.apeeel2.lu/activites-periscolaires/

Yours faithfully,

Vaiva Simonaviciute,

Coordinatrice générale des activités périscolaires

Bad management of OIL 5 – CPE in Luxembourg

Gregor Prajs
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The OIL 5, responsible for CPE in Luxembourg, refused to apply to the CAS (Comité des activités sociales) for additional funding for the CPE. In the CAS budget there is a 50 000 EUR surplus from last year. A proposal was drafted on how to improve conditions for our children at the CPE using this budget surplus. However, the management of the CPE (Garderie and Study Centre) refused to apply for the money, stating that all the needs were taken care of within the current budget.

The proposal prepared by staff representatives on the CAS and the CCPE Committees together with educators of the CPE and the CPE Parents’ Association was offered to Ms Hilde van Loon, Head of Unit at the OIL in charge of the CPE (Garderie andStudy Centre), for free use. The proposal contained inter alia: bus from Kirchberg to Mamer during school holidays, equipment for the playgrounds and classrooms, new library, more activities at the CPE. The OIL refused to make use of the proposal and thus failed to receive extra money from the CAS budget.

We were amazed at this reaction. Last year, the OIL closed the CPE in Kirchberg in search for savings and intended to do so this year as well. Since January we have been paying more for childcare. Outside activities are being reduced, as is the number of accompanying staff, to the detriment of safety of our children. Absent educators are not replaced; children are squeezed with another group so that the OIL could avoid additional costs. No truly inspiring activities are organised at the CPE on regular bases (artistic workshops, music activities, sports etc.). There is no bottled water and children need to drink water from the modest outside taps (no genuine water fountains).

Garderie Luxembourg, where chaos reigns and adventure awaits! Prepare for a wild ride as the OIL’s cost-cutting measures turn this place into a survival of the fittest. With reduced staff and squeezed groups, our little ones are learning the art of diplomacy and negotiation early on. And forget about bottled water, because here at Garderie Luxembourg, they believe in embracing the rustic charm of modest outside taps. It’s an unforgettable experience, where safety takes a backseat and resourcefulness takes the wheel. Hold on tight, it’s going to be a bumpy (and slightly thirst-inducing) ride!

Parents whose children are in Mamer feel abandoned with no transport during short and long holidays. Furthermore, both the Garderie and the Study Centre are closed on some of our working days for budgetary reasons.

You might have probably noticed yourself what the CPE lacks and how additional money could be used for better quality of childcare. Still, all the needs are catered for within the current budget, the OIL says.

APEEEL2 election 2014

Gregor Prajs
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Parents’ Association of the European School Luxembourg II

Candidatures are welcomed form all language sections, all cycles (nursery/primary/secondary) and all categories (I-II- III). The only formal constraint is that candidates should be fully paid-up members of APEEEL2.

Election 2014At different times, some or all of the following skills are required: analysis, communication, lobbying, management, negotiation, planning. Professional backgrounds in accountancy, communications, education, IT, law, management, psychology are obvious assets for certain roles. But just as important are an interest in the subject, the capacity and motivation to learn new skills, and, above all, the ability to devote the necessary time and energy to solving problems. The
European Schools, and not least the newest of the European Schools on the Bertrange site in Luxembourg, are excellent schools, but that is no reason for complacency: they could be many times better.

What you should already know

Whilst parents are always free to take actions on their own individual initiative in formal or informal ways, it is oftenmore efficient and effective to work through or with the Parents’ Association, which, in the case of parents of the European School Luxembourg II, is APEEEL2. It is this organization which is officially recognized by the Schoolauthorities as the one representing parents. Moreover, the Parents’ Association has the advantage of being able to do the work of representation from an experienced and informed overall perspective.

The senior decision-makingbody of APEEEL2 is the Management Committee, led by its Executive Board, with a maximum of 21 elected, voting members (under certain conditions, additional non-voting members can also be co-opted). Management Committeemembers are elected for a two-year term of office. Every year, typically in April/May, around half of the Management Committee members stand down; some members may leave the committee altogether. Retiring members can standfor re-election. The elections are publicized as widely and as early as possible in order to allow new candidates to register  their interest. If more candidatures are received than there are vacancies, a formal election is organized. Although representation is available to all parents, only parents who are paid-up members of the Association can stand for election or vote. Each parent who has paid their annual membership fee has one vote.

Call Elections 2014 APEEEL2

General Assembly of ATSEEE: Draft Summary

Gregor Prajs
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Draft summary of the General Meeting of ATSEEE (12/05/2014)

Basic numbers:

Lux 1 Lux 2
Total school population 2,800 2,100
Lines ATSEE 14 17
Navettes supervised 6
Lines VDL 7
Inscriptions Bus 528 653
Inscriptions Navette 325
% pupils using ATSEE 18.9% 46.6%

Accounts 2012/2013:

 The following accounts were presented to the Assembly:

2012/2013 2011/2012 Diff
Income
Tickets Bus 1,244,161.19 926,272.50 317,888.69
Tickets Navette 260,830.00 260,830.00
Others 81.68 1,216.37 -1,134.69
Subsidy from Luxembourg to cover the additional costs for the transport to Mamer (confirmation regarding the payment is pending)  425,000.00 425,000.00
Total Income 1,930,072.87 927,488.87 1,002,584.00
Expenditure
Invoices Companies Lux 1 1,003,166.52 902,848.40 100,318.12
Invoices Companies Lux 2 967,022.49 – 967,022.49
Navettes Lux 2 160,963.13 – 160,963.13
Supervision Navettes 255,034.25 – 255,034.25
Overheads 84,658.46 72,237.31 12,421.15
 Total Expenditure 2,470,844.85 975,085.71 1,495,759.14
Result -540,771.98 -47,596.84  
  • The opening of the school in Mamer generated additional costs in the range of EUR1,383,000.
  • The Luxembourgish government agreed to finance the ATSEE system with a lump sum payment of EUR 733,336 for the (first) school year 2012/2013 when the school on the second site in Bertrange-Mamer opened.
  • Of this overall commitment only EUR 425,000 has been received during the fiscal year 2012/13. Two further tranches (EUR 275,111 and EUR 113,116) have been announced to be paid in fiscal year 2013/14 (actual payments need to be confirmed). For better transparency, it was agreed to include these payments in the Accounts 2012/13 since they were earmarked for the setting up of a transportation system to Mamer in the first year of operation.
  • To balance the remaining deficit (about EUR 200,000), the assembly agreed that ATSEE will request additional subsidies from the institutions as a lump-sum payment.
  • The Assembly asked to include all the above mentioned payments to ensure a balanced result of the fiscal year 2012/2013 before approving the final accounts.
  • Furthermore ATSEE should send as soon as possible :
    1. A summary of the subsidies given by MDDI for the fiscal year 2012/2013, even if they were paid in 2014 or are still to be paid.
    2. Detailed information about the transport costs for LUX1 and LUX2 because there is a huge increase of the costs for LUX1 in comparison with 2011/2012.
    3. To support these tasks, Gregor Prajs will visit ATSEE’s office on 15 May at 13.30 in order to help Mrs. Corradini to evaluate the relevant figures.

Current budget 2013/2014:

  • No detailed information was provided during the meeting regarding the actual budget or the money so far spent. It was agreed that the relevant invoices will be provided to get an overview of the expenses so far and to enable the setting up of a budget.
  • As it is foreseen in the convention signed by MDDI and ATSEE, the subsidy of the Luxembourgish government will be reduced to EUR 200,000 to pay the buses (not the supervision) for the Navettes.
  • A deficit of about EUR 1,2 m is expected for the year 2013/2014.
  • To balance the deficit it was proposed to reactively increase the price to about EUR 2 200 per year and pupil for CAT 1 children.
  • The increased ticket price was not approved and it was suggested instead that a lump-sum subsidy be requested from the Institutions to cover the deficit.
  • The Assembly pointed out that already the current pricing discourages CAT 2 and CAT3 families from using the system. Furthermore it financially discriminates families with Maternelle children attributed to Mamer and discourages EIB staff from using the ATSEE buses. A request was made that the pricing system needs to be revised to consider these points.

Future Budget 2014/2015:

  • No detailed information was provided regarding the prevision for the budget 2014/2015 or the money spent so far. It was agreed that the relevant invoices will be provided to get an overview of the expenses so far to enable the setting up of a budget for 2014/2015.
  • With the current pricing, an additional deficit of about EUR 1,2 m will arise for 2013/2014.
  • To balance the expected deficit it was proposed to reactively increase the ticket price to about EUR 2,200 per year and pupil of category 1. This increase was not approved by the Assembly.
  • The Assembly suggested to reconsider the current system since it’s evident that the system is not sustainable to function as the backbone for the transportation to Mamer. Several options should be discussed, such like
    1. Reorganization of ATSEE and reflection on the current prices of the lines.
    2. Involvement of the users in the decision taken by ATSEE.
    3. Analysis of the actual usage of the buses
    4. Negotiations with the bus companies in order to evaluate the best possible prices.
    5. Discussion with MDDI and local communes in order to ask them to contribute to the costs as Luxembourg city is doing for LUX1 (1/3 of the school transport is provided by the city of Luxembourg).
    6. Discussion with the Institutions in order to find a sustainable way to finance the transport.
    7. A revision of the price system that

­   does not discourage CAT 2 and 3 families from using the system

­   does not discriminate against families with Maternelle children attributed to Mamer.

­   does not discourage EIB staff from using the buses.

Further points discussed

  • The Institutions asked for a review according the actual usage of the individual lines and the closure of lines which are underutilised (less than 20 inscriptions). So far no decision has been taken in this respect.
  • The Auditor recommended reducing the time for the finalization of the annual accounts.
  • The status of expenditure and income should always be available in real time.
  • The bus fees accounted for Lux1 and Lux2 should be reviewed separately.

Future Management ATSEE

  • It was agreed that additional staff are necessary to manage the increased complexity of the provided service. The future budget foresees in this respect three FTE’s (there used to be 2 but currently only one FTE is available).  However the necessary budget needs to be agreed before new staff can be recruited.
  • ATSEE should have one representative in the CALUX Meetings
  • Willy Blommaerts resigned from the presidency and Gregor Prajs has been elected as the new president of ATSEE from 01/09/2014.

On behalf of APEEE II, Luxembourg 19/05/2014, Stefan Wunderlich

ATSEEE Financial Statement for 2012 – 2013

Gregor Prajs
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Costs for school transport to European school Mamer are 1,38 mio €.

Click here for the whole document.

ATSEE RESULTAT
I- RECETTES 2012/2013 2011/2012
abo privés 150,993.25 95,999.85
surveillances navettes (prosegur) 260,830.00 –
abo institutions 1,075,013.50 825,474.95
abo supplementaires 394.44 766.70
duplicatas de cartes bus 284.50 195.00
vente tickets de bus 17,475.50 3,836.00
1,504,991.19 926,272.50
subsides extraordinaire de l’Etat Lux 2012/13   (3) 425,000.00 –
cotisations et dons 43.00 –
autres produits exceptionnels 0.00 910.09
Produits financiers 38.68 306.28
81.68 1,216.37
TOTAL RECETTES 1,930,072.87 927,488.87
II- DEPENSES 2012/2013 2011/2012
frais de transport compagnies E1 1,003,166.52 902,848.40
frais de transport compagniesE2                     (4) 967,022.49 –
frais de compagnies transport navette               (4) 160,963.13 –
surveillance navettes Prosegur                         (4) 255,034.25 –
moniteurs 17,758.05 6,750.50
2,403,944.44 909,598.90
Dons 100.00 100.00
Contrat de maintenance – 332.10
frais de représentation 2,154.58 1,984.44
frais de bureau 2,203.92 1,953.43
frais de téléphone 702.86 597.32
frais postaux 1,106.98 742.90
personnel exterieur 16,965.00 11,644.25
23,233.34 17,354.44
frais financiers 251.05 308.70
traitement net employées 35,798.09 35,887.69
ccss cotisations 7,617.93 11,935.98
rémun charges sociales 43,416.02 47,823.67
CHARGES 2,470,844.85 975,085.71
RESULTAT -540,771.98 -47,596.84
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